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Deputy Director of Administration

June 29, 2017 - July 31, 2017
Location:Ferndale, MI
Salary Range:$71,904 to $89,794
Exempt/Non-Exempt:Exempt
Benefits:Medical, Dental, Vision, Life, Sick, Vacation, Personal, Paid Parental Leave, Employer Sponsored Health and Wellness Center
Employment Type:Full Time
Department:Department of Public Works
Description:GENERAL STATEMENT OF DUTIES:

Assists in the oversight of the Department of Public Works (DPW) including, but not limited to, city sidewalk program, capital improvement plan, facilities maintenance, road improvement plan, water, sewerage and storm systems, motor pool, GIS, bid preparation, project management, plan review and records.

SUPERVISION RECEIVED:

Work is performed under the general direction of the Director of Public Works. Employee exercises considerable independent initiative and judgment in most areas of responsibility.

SUPERVISION EXERCISED:

Supervision is exercised over departmental personnel, including both full and part-time and both regular and seasonal employees.
Duties:ESSENTIAL DUTIES AND RESPONSIBILITIES (An employee in this class may be called upon to do any or all the following; these examples DO NOT include ALL the tasks which the employee may be expected to perform.)

• Assists with managing the day-to-day DPW operations as directed
• Assists with annual budgets related to Public Works activities
• Provides leadership and motivation to all subordinates and promotes unity and positive working relationships between all department personnel and other City officials and employees, as well as other State, County and local officials.
• Supervises DPW union staff including assigning work tasks and administering discipline as needed.
• Assists with ensuring compliance with federal regulations, City ordinances/policies, State statutes and environmental regulations to secure the safe and efficient operation of the department.
• Coordinates training for DPW personnel and evaluates the performance of departmental employees.
• Assists with the oversight of the purchase of supplies and equipment utilized by the DPW and controls expenditures within authorized limits.
• Assists with coordinating Public Works Department activities with the City’s consultants in matters relative to public improvements, construction and repair projects. Make recommendations for public improvements to the City Manager and the City’s consultants.

• Manages the City’s facilities and directs the work of the DPW staff as necessary in the maintenance and repair of city-owned buildings and properties.
• Assists in the oversight of City owned utilities and directs the work of DPW staff as necessary
• Assists in oversight of all water utility functions including, but not limited to, meter reading services and repairs, maintenance and construction of water, sewer and storm water
• Will oversee all aspects of fleet management including, but limited to repair maintenance, purchasing and disposing of equipment and City’s fuel management program
• Will participate and lead aspects of the City’s lead initiative
• Maintains records, prepares reports and other specialized maintenance records of facilities and equipment.
• Prepares and reviews correspondence, records and reports timely.
• Reviews and processes complaints to departments and divisions for investigation, correction and report.
• Represents the Department Head/DPW Director on various committees and at various meetings as directed.
• Supervises and reviews legislation and ordinances relative to the areas of responsibility involved, and prepares preliminary studies, reports and recommendations for the DPW Director.
• Continuously reviews programs of Public Works activities and makes recommendations to DPW Director for improvements, alterations and other changes.
• Safeguards the confidentiality of City administration by exercising discretion in communicating information to residents, property owners, officials, administrators, staff, consultants and the general public, and handling departmental records and files, personnel actions, performance evaluations, merit, promotion and tenure decisions and similar confidential materials.
• Performs other reasonably related manual labor and administrative functions as assigned to preserve the integrity of Public Works structures, facilities and projects, to foster good public relations, or as assigned by the DPW Director.
Qualifications:NECESSARY KNOWLEDGE, SKILLS AND ABILITIES

• Thorough knowledge of the principles, techniques, equipment, machines, materials, safety precautions and operating practices of municipal public works operations.
• Thorough knowledge of safety hazards and applicable safety precautions.
• Considerable knowledge of administration and budgetary methods and procedures.
• Considerable knowledge of employment and personnel laws, practices and procedures.
• Good knowledge of human relation techniques, using tact, patience and courtesy.
• Working skill in the use of related public works software
• Skill in the inspection and maintenance of mechanical equipment, pumps, mains, and related facilities, as well as street and roadway surfaces.
• Skill in maintaining and updating records, documents and computer files and related software
• Ability to supervise and coordinate the activities of a department of public works.
• Ability to read, understand and apply public works manuals, techniques and policies.
• Ability to effectively communicate and present ideas and concepts orally and in writing.
• Ability to establish and maintain effective working, communicative relationships and use good judgment, initiative and resourcefulness when dealing with citizens, property owners, other governmental agencies, City administrators and officials, other staff and the general public.
• Ability to critically assess situations, prioritize multiple tasks, maintain attention to detail, solve problems and work efficiently under stress, in emergency situations, within deadlines and changing work priorities.
• Ability to be outside for extended periods of time under varying weather conditions.
• Ability to understand, follow and implement oral instructions, work orders, established maintenance and service schedules, blueprints, reports, electronic records, sketches, and rough notes.

QUALIFICATIONS NECESSARY FOR CONSIDERATION

Education and Experience:

A) Graduation for a college or university of a recognized standing with a degree in civil engineering, forestry, landscape architecture, public administration or related field.
B) Five years of experience a leadership role and at least two (2) years of experience at the supervisory level is required.
C) Experience may be substituted for required college degree on the basis of two (2) years of experience for one (1) year of college, in addition to the required two (2) years of supervisory experience.

SPECIAL REQUIREMENTS

D) Must possess a valid Michigan driver’s license and maintain a good driving record.
E) Preference may be given to candidates who possess and maintain certification for waterworks operator’s licenses at levels as prescribed by the City (MDEQ water distribution S1, S2, S3 or S4).

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear, use hands to manipulate, handle, feel or operate objects, tools, or controls, and reach with hands and arms. The employee is regularly required to stand, walk and drive a vehicle. The employee is occasionally required to climb, balance, stoop, kneel, crouch, bend, crawl, and smell.

The employee must occasionally lift, drag, carry, or pull up to 50 pounds. Specific vision abilities required by this job include close vision, distant vision, color vision, peripheral vision, depth perception, and ability to adjust focus. In addition, the employee must be able to rotate neck regularly, extend arms overhead regularly, and turn completely around from fixed stance.

WORK ENVIRONMENT

Work is regularly performed in a business office setting and is often exposed to a variety of wet, cold, hot and/or humid outside weather conditions, moving mechanical parts, active building/construction sites, toxic or caustic chemicals, fumes or airborne particles, and vibration. The employee occasionally works in high, precarious places or confined spaces, and near moving mechanical parts and/or heavy equipment. The employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet to moderate and can occasionally be loud in the field.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
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